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Summer Reading Annual Report
Summer Report Instructions
Before starting your summer program, make sure to read the Annual Summer Report Directions. Questions have changed.
The questions in this survey should be filled out by as many summer reading participants as you can reach. Additional instructions are in the document.
Summer Reading Report [Updated 8/2021]
This report is due October 1, 2021 by 4:00pm.
Fill out this report and email it to Kymberlee.firstname.lastname@example.org by the above deadline.
SAMPLE: Google Summer Patron Survey
This Google form is an example of a way for you to virtually collect patrons survey responses.
Depending on your library and community, you may find a Talkback Boards a method of collecting data for the patron survey.
SAMPLE: Talkback Board
While using poster board may be a good way to create a Talkback Board to collect summer reading data, the link provided was made in Google to show you what it may be able to look like.
Program and Activity Counts [Excel]
Revised 7/7/2021, version 3. Use this spreadsheet to help you track the number of programs/activities and attendance, views, or participation for inclusion in the state Annual Report as well as the state Summer Reading Report. This tool is provided for your convenience.
Zoom info sessions about counting programs and activities for the state Annual Report and state Summer Reading Report, using the new spreadsheet tool:
Count VIEWS of prerecorded programs after 7 days (if the recording stays up that long) or as of the date you remove the recording if fewer than 7 days. For audio-only programs, count the number of times it's played after 7 days. See this handy guide for details on where to find the number of views/plays on different platforms. We are counting at 7 days for the purposes of the Annual Report, not at the end of the month or end of the fiscal year.
Demonstrate the value of your work and promote the library
- Use the results of your outcome-based planning and evaluation and outreach efforts to promote the value and importance of your summer program and your library.
- Customize an infographic template with your library’s local results to let politicians, funders, the library foundation, your supervisors, and all other stakeholders know the impact your summer program had on participants and the community.
- Tell your stakeholders how many new community members you reached out to and let them know about the great new partnerships you’ve developed. Take photos during the summer and include them when you present your results (don’t forget to get photo releases!).
- Talk about your summer program results with new patrons and any community groups you’re reaching out to. These conversations can help them see how important the library is.
Improve library service
- Use your survey data and focus group results to strengthen the programs that are going well and to change or stop doing the things that aren’t working for your community.
- Use your data as a starting point for reflective practice and for thinking and talking about why you offer summer programs, the results you want to see, and the impact you want to have.
- Use your results as benchmark data to improve on in future years. You might aim to obtain positive responses from 70% of respondents in the first year and increase the amount of positive responses each year.
- Identify strategies for maintaining relationships with the underserved community members you connected with.
- Use your results and feedback from colleagues as training tools to help staff learn about outcome- and outreach-based summer reading.
- Talk with colleagues about what went well, what didn’t, and why.
- Talk about how to improve your outcome- and outreach-based summer program in the future. Don’t worry about the things that didn’t go well—any lessons you learn can be used to make the program better in the future.
- Use your results to promote outcome- and outreach-based summer reading to colleagues and demonstrate why you’re presenting summer programs in this way.
Patron Survey | What
- The survey includes a brief list of questions that have been designed to generate data that will demonstrate the value and impact of your summer program.
- You can use the results you receive to demonstrate that your patrons are learning from the activities offered and getting help from the library.
- You can also use responses you receive to individual questions to gather quantitative data about the value of your program, e.g., responses showing that your patrons enjoyed taking part in activities and look forward to visiting the library again.
Patron Survey | Why
- With this feedback, we can tell the story of the positive impact summer reading has on our community.
- By capturing this new information year over year, we can expand our goals, chart our growth, and see our impact.
- Collecting patron survey data allows libraries to evaluate the services libraries are providing to patrons as opposed to what patrons are doing for themselves (minutes, pages, books read).
Patron Survey | How
- Please feel free to collect your survey data however works best for you – either by using paper surveys or placing your survey online.
- If you hand out printed surveys, you can customize them with your library’s logo and local information so that they are legitimate to your patrons.
- Send virtual surveys out in library newsletters, or in email reminders about summer programs.
- Put the survey on your library website.
- Add paper surveys to take and make kits.
- Planning outdoor programming like story walks, scavenger hunts, or life-sized board games?! Set up a QR code that links to the survey.
- However you collect your data, the results must be submitted to the Connecticut State Library via Excel spreadsheet.
- Please remember that the survey has been designed to obtain feedback from the people (early learners, children, teens, or adults) who took part in the summer program. Here are some tips on getting feedback using the surveys:
- [For children] Parents may help younger children fill out the forms as long as they understand that the answers must be the child’s own responses.
- [If you are using paper surveys] Ask respondents to fill out the form and leave it in a designated spot before they leave the library.
- If possible, plan to collect at least 100 survey responses. The conventional wisdom in the data-gathering world is that 100 responses for a survey is the magic number for being able to assert that you have reliable results.
- If you cannot collect 100 responses, or do not have 100 participants, that is alright! Your data as just as valid.
- And remember, only the libraries that turn in their summer survey will obtain access information to the following years CSLP manual.
Connecticut State Library | 231 Capitol Avenue, Hartford, CT 06106 | 860-757-6500 * Toll-free 866-886-4478