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Connecticut State Documents: State Agency Responsibilities

Agency Responsibilities

Connecticut General Statutes Sec. 11-9b-d mandates that the Connecticut State Library administer the Connecticut State Documents Depository Program to collect, distribute and preserve the publications of Connecticut state government. This requires agencies to supply the library with either copies of publications or links to them if they are only available digitally.

FAQs

Any publication that is produced at the total or partial expense, or under authority of the agency, or under the authority of a group of organizations including the agency, or is legislatively, judicially, or administratively mandated.

Examples include:

  • Administrative Directives
  • Annual and Biennial reports
  • Audits (financial and management)
  • Directories and rosters
  • Financial Reports
  • Handbooks, guides and manuals
  • Internal newsletters
  • Newsletters, periodical, or journals
  • Maps
  • Planning and evaluation documents
  • Reports to the Governor or Legislature
  • Research reports and studies
  • Strategic or state plans
  • Statistical compilations

If you have any documentation you are unsure about its qualification, please email Wafaa.Razeq@ct.gov. 

How many copies to send?

If the publication is printed for distribution, we require 14 copies.

If the publication is published in electronic format, we require 2 paper copies and a .pdf version.

Where to send them:

Send paper copies to:

Collection Management Unit
Attn: Connecticut Documents
Connecticut State Library
231 Capitol Ave.
Hartford, CT 06106

Send digital versions (.pdf’s) to: csl.cda@ct.gov

Who to contact with questions:

Wafaa Razeq

860-757-6599

Wafaa.Razeq@ct.gov

What will the Library do with the publications?

  • We will make them accessible to everyone
  • We will keep 2 copies permanently in our collection, one of the copies may be borrowed
  • We will send one copy to the Library of Congress.
  • We will send additional copies to a network of libraries across the state.
  • We will digitally archive electronic only publications
  • We will fully catalog each item, including permanent links to electronic only publications.
  • As necessary, we will take appropriate steps to ensure their preservation through climate control, binding, repairing and reformatting.