Both the SPR and FSR are due on December 29. The LSTA Coordinator will incorporate report data from subgrantees and statewide program directors into individual project reports in the SPR. Statewide projects spanning more than one federal FY may be copied from previous years and amended.
Discrepancy between state fiscal year and federal fiscal year
Provide project reports/statistics according to the state fiscal year just completed, July-June, and financials for the federal fiscal year just completed, October-September.
The entire allotment must be accounted for, between subgrants to libraries and grants to the SLAA for services. Total LSTA Funds Expended = Allotment.
Number of people served
In the FY2013 SPR, this is how the numbers were calculated:
Some comparison measures from LSTACs in other states, as reported to LSTA Coordinator in December 2014:
Submitting the report
Kendall Wiggin, State Librarian, must certify and submit the SPR using his personal password. To submit the SPR, Ken must log in to the SPR interface, click on the "Certify Reports” link in the Projects menu, click on the "Certify Reports" button, and then type in his password and click on Submit. The interim financial report requires a separate certification.
James Lonergan, previous at IMLS program officer, indicated that rejections of the initial report are common, for some of these reasons: missing information; too many typos; need for more detail, especially about spending; missing or inconsistent numbers. Reports are usually not accepted on the first try.
This report was a new requirement in FY15. The interim financial report is due December 30. As of 2016, it is certified and submitted in the online SPR system, though the certification is separate from the SPR certification.
Both the SPR and FSR are due on December 29.
The state must show that it is committing at least 34% of the total costs for projects for authorized grant purposes. The programs that "count" in the match are state expenditures for Statewide Delivery (Ccar), Library for the Blind and Physically Handicapped), Connecticut Digital Library (iCONN), Statewide Database Program (reQuest) and some expenditures for the service centers. We also count the in-kind and cash match by libraries that receive subgrants. (Include this in line 10b(2) of the FSR.)
Maintenance of effort
Any expenditures toward the development of libraries can be included in MOE. The state must maintain a level not less than the average of the last three years. If we do not make this minimum, our federal grant will be reduced by the same percentage. We can count all the programs mentioned above and also include State Aid to Public Libraries, Connecticard, all expenditures for the service centers, other personnel costs from DLD, and Cooperating Library Service Center (CLC).
Waiver Requests for Declines in MOE
If the maintenance of effort amount reported in the SPR in a given fiscal year is below the average of the last three years, the LSTAC will notify the State Librarian that the MOE requirement was not met. If the State Librarian decides to file a waiver request, the LSTAC will research and write a waiver request, following the current guidelines and due dates required by IMLS.
Submitting the report
Kendall Wiggin, State Librarian, must certify and submit the form in the SPR system using his password.
Every two years, Tom Newman, State Data Coordinator, completes a State Library Administrative Agency survey for IMLS in January. He will request financial information about LSTA allotments and expenditures which can be taken from the recently-completed SPR and FSR.
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