LibGuides Home: LSTA Project: Procurement Policies

Procurement: Where Do I Start?

New rules from the Federal government in December 2014 require grant recipients to have (and follow) a procurement procedure and conflict of interest statement. You won't need to provide a copy of these policies, but you will need to attest that your library has them.

If you work at a municipal library, check with your town/city government about their procurement procedure and conflict of interest statement. If the local government has a policy (and they should), it will apply to your library.

If you work at an association library, check your policy and procedures manual to see if you have one already. If you don't have a policy yet, this is a good time to start writing one. Samples are listed in the box below.

Additional resources:

Check out this description of procurement policies from eHow.
The Grantsmanship Center in Los Angeles has a good discussion of this new requirement for procurement procedures.
Refer to the Federal Regulations about procurement for new requirements about what to include in your procurement procedures.

If your library has a procurement policy, please send it to Christine Gauvreau at christine.gauvreau@ct.gov to share with other libraries!

Sample Procurement Policies

These sample procurement procedures come from libraries around the U.S. Some of the local state laws will be different from Connecticut's, so be sure to read and adapt the wording carefully. It's a good idea to have a lawyer review your procedure and conflict of interest statement.

Procurement Policy, Town of Southbury, CT
Sample policy for a municipality
Procurement Policy, Middle Country Public Library, NY
Sample procurement policy for a municipal library
Procurement Policy, Kingston Library, NY
Sample procurement policy from a municipal library
Procurement Policy and Conflict of Interest Statement, Morrisville Public Library, NY
Sample policies from an association library
Purchasing Policy, Aurora Public Library, IL
Sample procurement policy from a municipal library
Procurement Policy, Basalt Regional Library District, CO
Sample procurement policy for a municipal library

If your library has a procurement policy, please send it to me, so I can add it to this list! Christine Gauvreau, christine.gauvreau@ct.gov

LSTA and IMLS

LSTA Five Year Plan (2023-2027)
LSTA Five Year Plan Evaluation (2018-2022)
LSTA Five-Year Plan (2018-2022)
Goals and projects for LSTA funding in Connecticut.
LSTA Five-Year Plan Evaluation, 2013-2017
An evaluation by QualityMetrics of CSL's progress in meeting the goals outlined in the 2013-2017 plan, submitted to IMLS in March 2017.
LSTA Five-Year Plan (2013-2017)
Goals and priorities for LSTA funding in Connecticut.

Library Services and Technology Act (LSTA) funds are provided through the Institute of Museum and Library Services (IMLS). IMLS is the primary source of federal support for the nation’s approximately 120,000 libraries and 35,000 museums. The mission of IMLS is to inspire libraries and museums to advance innovation, lifelong learning, and cultural and civic engagement. Their grant making, policy development, and research help libraries and museums deliver valuable services that make it possible for communities and individuals to thrive. The use of LSTA funds in Connecticut is administered according to the Five-Year Plan (2018-2022) submitted to IMLS in June 2017.